Accounting/HR Manager

PRIMARY FUNCTION:
The Boys & Girls Club of Vista (BGCV) is hiring an Accounting/HR Manager who is the head of accounting and oversees financial operations. This position is responsible for financial record-keeping and employee management, including tasks like payroll processing, benefits administration, financial reporting, employee data maintenance, and ensuring compliance with relevant labor laws.
 
As a key member of the leadership team, this position will help provide strategic financial guidance and collaborate across departments to support BGCV’s mission, goals and fiscal success.
 
 
Key Responsibilities:

1. Financial Management:
   • Manager Accounts Receivable, Accounts Payable and reconciliation of balance sheets, cash flow, bank statements and general ledger on a monthly basis for BGCV and BGCV Foundation.
   • Oversee the continuous improvement of accounting and financial processes including annual budget planning, financial analysis and various audits.
   • Develop cash flow forecasting and manage banking relationships.
   • Administer payroll systems, retirement plan, processes and controls for efficiency and compliance.
   • Ensure the organization is in compliance with all policies and regulations and ensure filings are completed in a timely manner.
   • Work with the CEO and Finance Committee to design financial policies and regulations and see that all departments follow policies.
   • Proficiency with QuickBooks, Microsoft 365, OneDrive, Adobe, etc.

 

1. Administrative Oversight:
   • Employee onboarding and new hire paperwork and training.
   • Employee time and attendance tracking auditing.
   • Updating Employee Handbook for compliance with employment laws and regulations.
   • Organizing office operations and procedures including updating Employee Handbook for compliance.
   • Benefits administration include enrollment and changes.
   • Managing office supplies, equipment leases, inventory, etc.
   • Assist the CEO with meeting scheduling, Board minutes, etc.

 

1. Contract Compliance:

 
· Oversee compliance of government contracts and grants, including invoicing, tracking, and fulfilment of requirements.
· Work with staff and grant lead on contract reporting including legal, invoicing questions, timesheet questions, waivers, and client correspondence/questions.
· Assist in the development of budgets for grants and programs.
· Help develop financial reports or dashboards for donor engagement, using tools like Excel and QuickBooks
· Responsible for the management of the organization’s insurance and risk management program.
· Oversee the annual renewal process and ensure appropriate coverage is maintained and established coverages.
 
 

1. Management:

· Develop regular reporting, including key metrics, and conduct financial projections as needed (end of year, quarterly, average staff rates).
· Present monthly and year-to-date financials to the CEO and Finance Committee with accompanying analysis of results.
· Communicate with the CEO about organizational risk, reviewing fiscal impacts, and any correspondence needed with the board of directors.
· Oversee payroll and HR administration through Paychex, First Advantage including staff onboarding, benefits, 401k program, and compliance with all labor laws.
· Supervise direct reports and conduct performance reviews.
 
Position Requirements:

• At least 3 years of experience or more in a supervisory accounting role preferably in a nonprofit environment.
• Solid understanding GAAP and nonprofit accounting are required.
• Proficient in using automated accounting systems (i.e., QuickBooks Online) and proficiency with all Microsoft and Adobe applications.
• Credit and background check required due to access to bank information, payment processing and position of trust as well as BGCA safety compliance training.
• Experience selecting and using HRIS software.
• Outstanding analytical skills and a keen eye for detail
• Excellent communication and interpersonal skills
• Must have access to reliable transportation.
• Be able and willing to work flexible hours as needed.

• Possess excellent interpersonal and problem-solving skills as well as emotional intelligence.
• Strong math, reading, writing and speaking skills.
• Ability to manage multiple tasks and develop solutions with limited supervision.
• Ability to establish and maintain positive working relationships with staff, volunteers and stakeholders.

 
Special Conditions of Employment:   

• Successful completion of pre-employment background check and drug screening  
• Valid Driver’s license and verification of insurance.
• Physical requirements include ability to stand for extended periods of time, ability to lift up to 50 lbs. and ability to react quickly to physical safety issues as needed.

BENEFITS WE OFFER  

• $65,000-$72,000 based on experience.
• Competitive Medical, Dental, Vision, Life insurance as well as family coverage.
• Paid time off, weekends off and generous paid holiday schedule.
• 401(k) savings and investment plan with employer match. 
• Free participation for kids in various Club programs (am/pm, day camps, transportation, sports, etc.).
• Professional Development.

 DISCRIMINATION STATEMENT  
The Boys & Girls Club of Vista (BGCV) prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCV is an equal opportunity employer. 
 
HOW TO APPLY:
 

• Please send resume with cover letter to: admin@bgcvista.com